Many of our clients prefer to send and receive their accounting or tax-related information electronically rather than by paper copy. Usually this is done with email attachments, but we can now provide web portal access as well. The portal access can be convenient when there are large numbers of files to be sent or received. Please contact us if you would like us to set up portal access for you.
Our stavreff.ca website and our @stavreff.ca emails as well as our stavreff.com emails use SSL (Secure Socket Layer) encryption, which means that data transmission to/from the website are encrypted and that email transmissions are encrypted while they are being being transmitted to/from our stavreff.ca or stavreff.com email servers.
Our portal service provider is a Canadian company called “Sync”, which is headquartered in North York, Ontario, and has a large, established user base in Canada and the US. Our client portals are accessed with password protected internet links. The portals, like our email, use SSL encryption.
For sending any highly sensitive PDF files by email we suggest the use of encrypted PDF.
Encrypted PDF
For sending PDF files securely by email you first encrypt the files individually with a PDF encryption program such as the full version of Adobe Acrobat or with an encryption program such as PDFENCRYPT, (which is available as free download from from www.pdfencrypt.net).
Once they have been encrypted, the PDF file(s) can be sent as attachments to regular emails. You should separately convey the encryption password to your recipient, e.g. by telephone or text message. For good resistance to password cracking software the password should consist of at least 8 characters, and include upper and lower case letters, numerals, and special characters, and should avoid use of English (or other natural language) word sequences.